Must be qualified as a mandated reporter under The California Child Abuse and Neglect Reporting Act вЂњCANRAвЂќ and has signed a Statement Acknowledging Requirement to Report Child Abuse.Review The Safe Supervision of Minors at UC San Diego located at.Failure to abide by these requirements may constitute grounds for termination of the activity. YOUTH PARTICIPANTS: If the Organization has any Conference Participants that are minors, the Group Organizer must maintain a ratio of at least one (1) adult supervisor for every ten (10) minor participants in the residence halls and other UC San Diego facilities.В The adults who have this responsibility must be identified on the Housing List submitted to HCS. Under no circumstances may the room or apartment to which a Conference Participant is assigned be used by any other person without prior approval from HCS. This fee will be added on the Organization's final invoice. If availability is confirmed and the new participant is added, a $20.00 administration fee per person will apply. Any new Conference Participants requesting to be added on check-in day will be approved based on availability. This fee will be added on the OrganizationвЂ™s final invoice. If the additional Conference Participants are replacing cancellations or no-shows the Organization may swap out new Conference Participants on the Housing List with a $10.00 per person administration fee. Conference Participants may be added on the day of check-in to the Housing List pending availability. Name changes and room changes to an existing housing list will be accepted up to three (3) days prior to the earliest check-in date. If the Housing List is not received fourteen (14) days prior to the Conference Check-in date, the Organization will be charged an additional late processing fee of $50.00 per day. If the Organization fails to complete the Housing List as requested in the required format, a $500.00 labor charge will be incurred and billed on the final invoice. Physical limitations or dietary restrictions of Conference Participants (if applicable, see Medical Form).List of all Staff Supervisors/Chaperones contact information.

Information required to complete the Excel Housing List include: The Housing List is due two (2) weeks prior to the check-in date.

The Organization must submit a completed Housing List in the same Excel format as initially provided by HCS.

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